I – Who are we?

Wine Roots is a enotourism event and activities promotor. Its owned by Cristina Laffan Oliveira, tax payer 234705361, holder of RNAAT license n. 155/2022, based in Monte do Pomar do Meio CCI 1423, Pintada, 7050-322 Montemor-o-Novo.

Wine Roots is committed with personal data protection for its clients/users in all situations where data analysis is necessary.

II – Why this policy

This privacy policy states the general rules of personal data treatment, which are collected and treated in terms with the applicable legislation, the EU regulation 2016/679, or to come regulations.

The owner is fully compromised with personal data protection and confidentiality, adopting any measures considered adequate to assure the integrity and confidentiality of personal data, as well as all other rights of thirds.

The present policy also sets all matters in personal data protection and treatment, outlooked in the terms and conditions of all offers and services advertised on our website, as well in the contracts established or to be established with the owner.

III. Personal data safety mesaures

The owner implemented intern safety policies mandatory for all who legally can access personal data retrieved. Those rules are organizational and focus on the protection of personal data against its share, lost, alterations or unauthorized access, as well as against any other illegal access form.

All third party entities working for the owner in the treatment of personal data, are contractually obliged to perform all mandatory technical and safety mesures, following the applicable legislation.

All safety measures and protocols followed by the owner do not eliminate the need for safe navigation procedures from the costumer/user (use of firewalls, antivirus, anti-spyware, etc).

IV. What is personal data

According to EU regulation 2016/679, personal data is information related with an identified or identifiable individual.

Is considered identifiable a singular individual that can be identified, direct or indirectly, by means of a name, id number, location data, or any other specific elements of its physical identity, genetical, mental, economical, or social of that singular individual.

V. Personal Data Treatment

V.I – As stated in EU regulation 2016/679, “treatment” is an operation or operations applied on personal data bases, by automated or non-automated means, such as recollection, registry, organization, structuration, maintenance, adaptation or alteration, recovery, consult, usage, broadcast or any other form of release, erase or destruction of data.

V.II – All personal data is collected according to all the terms enunciated in the applicable legislation. Therefore, all data will be stored for their purposes, respecting all applicable legal data maintenance times.

V.III – Whenever there’s no legal reason, all data will be stored and maintained as long as necessary or adequate for the purpose, except if denied within the legal times to do so.

VI. Who’s responsible for the treatment?

VI.I – The owner is responsible for personal data treatment according to their purpose and use.

VI.II – If necessary the personal data owner can contact the owner through the email info@wineroots.pt, or by letter to Monte do Pomar do Meio CCI 1423, Pintada, 7050-322 Montemor-o-Novo.

VII. What kind of data can be treated

VII.I – According to the activity/event provided by the owner, this entity proceeds to personal data treatment needed to the activity/event scheduled, treating such data as name, address, phone number, tax data and email address.

VII.II – All collected data will always depend on the costumer/user consent.

VII.III – Except in legally obliged operations, all personal data will exclusively be treated by the owner as necessary for the normal operation of the services provided, allowing as well for the costumer /user to have access to all services and functionalities linked to the activity/event contracted.

VII.IV – The costumer/user can at any time withdraw his/hers consent for personal data treatment, without nevertheless object the legality of data treatment from previous consent.

VII.V – The consent withdrawal can be made to the email info@wineroots.pt, or by letter to Monte do Pomar do Meio CCI 1423, Pintada, 7050-322 Montemor-o-Novo.

VIII. Purpose and Legal Foundations for Data Treatment

VIII.I – The owner can treat collected personal data for:

VIII.I.I – Sales of products and events in its activity radius (client appliances, proposal registry and budgets, communications with costumers/users and archive).

VIII.I.II – Billing and accounting management.

VIII.I.III – Para cobrança e recuperação de montantes em dívida pelos clientes.

VIII.I.III – Charge and debt retrieval.

VIII.I.IV – Recruitment and selection.

IX. Subcontracted treatment circumstances

IX.I – In the ambit of the activities/events advertised, the owner resorts to thirds for specific sets of services which can imply access to costumer/user personal data.

IX.II – If so, the owner assures that the subcontractors must follow the dispositions in all applicable legislation, as well the intern safety policy.

IX.III – If any data is shared with subcontractors, the owner remains the main responsible for that data.

X. Personal Data Recollections

X.I – The owner collects personal data through phone, contractually or through the website, assuring the previous consent for such recollection.

X.II – Some personal data are essential to the correct execution of the activities/events contrated; if not available the services might be compromised.

X.III – All the dispositions on this policy are applicable to non-costumers/users.

X.IV – All collected data can be treated by automated or non-automated methods; the owner assures the strict following of all applicable legislations and policies.

X.V – All personal data will be stored in specific data bases.

X.VI – All personal data will never be used for any purpose other than the one consented by its rightful owner.

XI Personal Data Maintenance

XI.I – All personal data storage and maintenance is strictly linked with the purpose for which was collected.

XI.II – Except when legally necessary, personal data maintenance will occur for the minimum time necessary for the purpose for which were collected.

XII – Personal Data Transfer

XII.I – The owner does not transfer personal data unless strictly necessary.

XII.II – If needed, all personal data transfers will be within the legal boundaries of all legislation and policies applicable.

XIII – Users Rights

XIII.I – Except when essential for the services required or supplied goods on a lasting contract, the owner grants the costumer/user the right to at any time access, rectify, update or erase all personal data. The owner grants the costumer/user the right to deny personal data usage in any commercial or portability actions.

XIII.II – For the exertion of those rights contact to email info@wineroots.pt or by letter to Monte do Pomar do Meio CCI 1423, Pintada, 7050-322 Montemor-o-Novo.

XIV. Complaints

All complaints can be presented to the owner through any of the channels above listed.

In Portugal complaints can be presented to Comissão Nacional de Proteção de Dados, Portuguese body for control on data protection.

XVI. Alteração à política de privacidade e proteção de dados pessoais

The owner reserves the right to at any time and ever when necessary to make changes in the privacy policy.

Policy reviewed in March 2022.